> For the complete documentation index, see [llms.txt](https://docs.aligned.ch/aligned-elements-web-client-user-manual/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.aligned.ch/aligned-elements-web-client-user-manual/3.2.300.26398/web-administrator-tools/rename-copy-or-remove-project.md). # Rename, Copy, Archive or Remove Project Note! To perform the actions below, the user must be a Web Admin or [have the corresponding explicit permissions](/aligned-elements-web-client-user-manual/3.2.300.26398/web-administrator-tools/manage-user-roles.md). ## Copy a Project
{% hint style="info" %} Note! **Do not perform this operation when users are logged in to the project.** This operation detaches and reattaches the underlying database. The detach action disconnects the database from the server. As a consequence, all users working in the project will lose the connection to the project and also lose all currently edited data. Make sure affected users are notified before the remove action is initiated so they can save their work and log off in due time! {% endhint %} A Web Admin may copy an existing project on the server. This copy function, performs a complete copy of the database (as opposed to using branching in [Project Hierarchy](/aligned-elements-web-client-user-manual/3.2.300.26398/settings/project-hierarchy.md#branching) which only includes the latest revisions of selected objects) and you are requested to give the copy a new name before starting the operation. To copy a project, select a project in the **Select a Project** dropdown. Then check the **Copy the Project** checkbox. Give the copied project a new name. {% hint style="info" %} Note! The new name must not be the same as an existing project name (case-insensitive)! {% endhint %} Finally, click **OK** to initiate the copy operation. Wait for the confirmation message that indicates the success of the operation. {% hint style="info" %} Since the source project will be temporarily unavailable for other users during the copying operation, make sure affected users are notified before the copy action is initiated so they can log off in due time! {% endhint %} All objects in the created copied project will be internally updated to reflect the new name, including objects in Word Documents. {% hint style="info" %} Note! **Copying in linked projects**: If the project to be copied is a project in a linked project structure with items in other projects tracing to items in the project to be copied, these incoming traces from document objects in other projects will not be automatically copied and tracing to the resulting project. These traces need to be recreated manually!! {% endhint %} {% hint style="info" %} Note! **Backlinks in External Issues**: if the project contains document object that trace to items in external systems (such as Jira, GitHub, Azure DevOps etc.), these traces will be recreated in the project BUT if the external items contain fields for backlink information to Aligned Elements Document Objects, these backlinks in the external items are not updated to reflect that items in the resulting project now also point to these external items! {% endhint %} ## Rename a Project {% hint style="info" %} Note! **Do not perform this operation when users are logged in to the project.** This operation detaches and reattaches the underlying database. The detach action disconnects the database from the server. As a consequence, all users working in the project will lose the connection to the project and also lose all currently edited data. Make sure affected users are notified before the action is initiated so they can save their work and log off in due time! {% endhint %} A Web Admin may also rename any existing project. This operation is very similar to **Copy Project**, with the difference that only the new copy will remain. Any objects in the created copy will be internally updated to reflect the new name, including objects in Word Documents. To rename a project, select a project in the **Select a Project** dropdown. Then check the **Rename the Project** checkbox. Enter the new name. Finally, click **OK** to initiate the rename operation. Wait for the confirmation message that indicates the success of the operation. {% hint style="info" %} Since the source project will be temporarily unavailable for other users during the renaming operation, make sure affected users are notified before the rename action is initiated so they can log off in due time! {% endhint %} For safety, the source project database files (with the original names, mdf, ldf), are kept on the server and would need to be manually deleted or removed. To restore the source project again, an 'Attach Database' operation could be performed using e.g. SQL Management Studio. ## Archive a Project {% hint style="info" %} Note! **Do not perform this operation when users are logged in to the project.** This operation detaches and reattaches the underlying database. The detach action disconnects the database from the server. As a consequence, all users working in the project will lose the connection to the project and also lose all currently edited data. Make sure affected users are notified before the action is initiated so they can save their work and log off in due time! {% endhint %} A Web Admin may archive completed projects / projects that are not used in daily operations. This operation is will detach the corresponding database from the database server which reduces performance load on project enumeration-related task. To archive a project, select a project in the **Select a Project** dropdown. Click **OK** to initiate the archive operation. Wait for the confirmation message that indicates the success of the operation. Archived projects are listed as "archived" in the Project selection dropdown including the data of archiving. Restoring an archived project is done by loading it in the **Project Load** selection dropdown. When an archived project has been loaded (=restored), it is no longer considered archived. To restore a project the user must be a member of the project. Restoring an archived project does not require any further particular permissions. {% hint style="info" %} Note! User having been disabled after a project has been archived, are not automatically disabled in the projects when the project is restored. Make sure to disable any such residual users in the project after restoring. {% endhint %} {% hint style="info" %} If the archived project is part of a linked project structure, then traced, linked Document objects of the archived project will no longer appear in the other projects after archiving. To archive a linked project does not mean that it is technically unlinked from the linked project structure but it will not visibly appear in the linked Project Hierarchy. Restoring a linked project will make it reappear in the linked project structure. {% endhint %} {% hint style="info" %} Archived projects are not considered in Manage Users, Projects Overview or Managed Projects but will still be available for loading. When an archived project is loaded, it will no longer remain archived. {% endhint %} ## Remove a Project {% hint style="info" %} Note! **Do not perform this operation when users are logged in to the project.** This operation detaches the underlying database. The detach action disconnects the database from the server. As a consequence, all users working in the project will lose the connection to the project and also lose all currently edited data. Make sure affected users are notified before the remove action is initiated so they can save their work and log off in due time! {% endhint %} To remove any project, the Web Admin may do so using the **Remove the Project from the Server** operation. To remove a project, select a project in the **Select a Project** dropdown. Then check the **Remove the Project from the Server** checkbox. Finally, click **OK** to initiate the removal operation. Wait for the confirmation message that indicates the success of the operation. For safety, the source project database files, are kept on the server and would need to be manually deleted or removed. To restore the source project again, an 'Attach Database' operation could be performed using e.g. SQL Management Studio. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.aligned.ch/aligned-elements-web-client-user-manual/3.2.300.26398/web-administrator-tools/rename-copy-or-remove-project.md?ask= ``` The question should be specific, self-contained, and written in natural language. 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